Vidyam · Nagpur
School ERP Software in Nagpur
Vidyam is a cloud school ERP built by a Nagpur team, set up and taught at your school in person. Attendance, fees, accounts, transport, hostel, library and payroll — on the phones and computers you already have.
In short
A school ERP is one system for a school’s administration: student records, attendance, fees, accounts, transport, staff and communication with parents.
Vidyam is a school ERP made in Nagpur by Polynexus Technologies Private Limited. It is cloud-based and hardwareless — it runs on phones, with no biometric machines, GPS units or servers to install — and it is supported by a team you can meet in person.
Why local
Why choose a Nagpur-based school ERP vendor
Software is delivered over the internet, so in theory the vendor can be anywhere. In practice, where the team is makes a difference in the first few months, when most problems happen.
Support in the same city
When something needs attention, the people who can fix it are in Nagpur. A visit to your school is a drive across town, not a flight.
On-site training
Office staff, accountants and teachers are trained at your school, on your data, in separate sessions — not left with a video link.
Local context
Maharashtra State Board, CBSE and ICSE schools, RTE admissions, UDISE+ returns and parents who prefer Marathi or Hindi are everyday realities here, not edge cases.
You can visit us
Our registered office is on Besa Road, Nagpur. You can meet the team before you sign anything.
The hardest part of moving a school onto new software is not the software. It is getting the office to trust the new fee ledger, getting every teacher comfortable with phone attendance, and getting parents onto the app. That is much easier with someone in the room. Being in the same city as your school lets us do that properly.
Maharashtra workflows
Built around how schools in Maharashtra work
A school in Nagpur deals with state and national requirements that generic software often ignores.
- Maharashtra State Board, CBSE and ICSE. Nagpur has all three, often within one trust. Vidyam is built for Indian K-12 schools across boards; board-specific details such as report-card formats are set up during onboarding.
- UDISE+ data. Every year schools submit enrolment and teacher data to UDISE+. With student and staff records in one system, those figures come from one place instead of being counted again from registers.
- RTE admissions. Schools admitting students under the Right to Education 25% quota need to track those students and their fee concessions separately. Ask us to show how this is set up for your school.
- Marathi, Hindi and English. Parents in Nagpur read in all three. We will confirm language support for your school during the demo.
Modules
What Vidyam covers
Every module works on the same records. Full details are on the Vidyam product page.
Face-recognition attendance on a phone
Teachers mark attendance by recognising students’ faces with the camera of an ordinary smartphone. There is no biometric machine to buy, mount, power or repair, and no queue at a device at the gate.
Hardware needed: a smartphone the teacher already carries.
Fees and online payments
Fee structures by class and fee head, receipts generated by the system, and online payment through payment gateways, so parents can pay from their phone and the office sees the payment against the right student.
Gateway names are confirmed for your school during onboarding.
Double-entry accounting
Fee receipts, expenses and salaries post to proper double-entry books, so the accounts the school’s auditor sees come from the same records the office works in — not from a separate spreadsheet.
Transport tracking
Routes, stops and students on each bus, with live tracking that parents can follow in their app. It is designed to run without dedicated GPS boxes fitted to each vehicle.
Hostel
Rooms, allocations and hostel charges for boarding students, with hostel fees landing on the same fee ledger as tuition.
Library
Catalogue, issue and return, and overdue tracking, tied to the same student and staff records as everything else.
HR and payroll
Staff records, leave and salary processing, so payroll starts from the attendance and leave data already in the system.
Parent, teacher and student apps
Parents see attendance, fees, transport and notices; teachers mark attendance and manage their classes; students see what concerns them. Each role sees only what it should.
DPDP consent and audit trail
Parental consent under the Digital Personal Data Protection Act 2023 is recorded in the system, and changes to records leave an audit trail — so the school can show who changed what, and when.
See the full Vidyam school ERP product page for the security model, user roles and frequently asked questions.
Hardwareless
The hardwareless advantage
No biometric machines, no GPS units, no servers. The school’s total cost is the software, not the software plus a hardware project.
No biometric machines
Attendance uses face recognition on a teacher’s phone. There is no fingerprint or face terminal to buy, wall-mount, keep powered or send for repair.
No GPS units in buses
Transport tracking is designed around phones rather than a dedicated tracking box fitted to every vehicle.
No servers on campus
Vidyam is cloud-hosted and operated by Polynexus. There is no server room, no backup drive to rotate and no local IT person needed to keep it running.
Works on what you have
Office staff use a web browser on the computers they already have; teachers, parents and students use their phones.
Implementation
How we set up a school in Nagpur
Every step is agreed in writing. For schools in and around Nagpur, the demo, training and go-live support happen on site.
- 01
Free live demo
We show Vidyam working on realistic school data — online, or in person at your school if you are in or around Nagpur. Bring the questions your office staff actually ask.
- 02
Scope and written quote
We agree which modules you need, how many students and staff, and what the school will pay, in writing, before anything starts.
- 03
Data migration
We import your existing student, staff and fee data from spreadsheets or your current system, and you check it before it goes live. Nobody re-types the admission register.
- 04
Configuration
Classes and sections, fee heads and instalments, bus routes, hostel rooms, staff roles and who can see what — set up to match how your school already works.
- 05
Staff training
Separate live sessions for office and accounts staff, teachers and the principal — online anywhere in India, or at your school if you are in or around Nagpur. Parents are onboarded to the app with a simple guide you can share.
- 06
Go-live and follow-up
We stay close through the first attendance cycle and the first fee collection, and fix what comes up. After that, support continues by email with the same team.
Founding Partner Program
Be one of the first schools in Nagpur on Vidyam
Polynexus is a new company. We were incorporated in 2025, and we are now looking for our first partner schools in Nagpur to run Vidyam with us. We would rather say that plainly than pretend otherwise.
Founding partners get:
- Priority support from the people who build the product, with direct email access to the team.
- Founding-partner pricing, agreed in writing before you start.
- Hands-on setup and training: live online sessions wherever you are in India, and on site at your campus if you are in or around Nagpur.
- A real say in the roadmap: the workflows you need are the ones we build next.
In return we ask for honest feedback, and for your permission to mention you as a partner once you are happy with the system. That part is entirely your choice.
Areas served
Schools we can visit in person
Vidyam is available to schools anywhere in India. These are the areas our Nagpur team can reach for on-site demos, setup and training:
- Nagpur city
- Hingna
- Kamptee
- Wardha
- Chandrapur
- Amravati
- Bhandara
- Gondia
FAQ
School ERP in Nagpur: frequently asked questions
- Is there a school ERP company based in Nagpur?
- Yes. Polynexus Technologies Private Limited builds the Vidyam school ERP from its office at Plot No. 148, Besa Road, Revati Nagar, Besa, Nagpur 440037. The same team that builds the software does the setup and training.
- Can you train our staff at our school in Nagpur?
- Yes. For schools in Nagpur and nearby districts, training for office staff, accounts, teachers and the principal is done in person at the school, in separate sessions for each group.
- Which boards does Vidyam support — State Board, CBSE or ICSE?
- Vidyam is built for Indian K-12 schools, including Maharashtra State Board, CBSE and ICSE schools. Board-specific details such as report-card formats are set up during onboarding; tell us your board during the demo and we will show you how it is handled.
- Do we need to buy biometric machines or GPS devices?
- No. Attendance uses face recognition on a teacher’s smartphone, transport tracking is designed around phones instead of GPS units in each bus, and Vidyam runs in the cloud, so no server is needed at the school.
- Is Vidyam available in Marathi or Hindi?
- Ask us during the demo. We will confirm which parts of the system are available in Marathi and Hindi for your school, alongside English.
- Can Vidyam help with UDISE+ and RTE admissions?
- Because student and staff records are kept in one system, the figures a UDISE+ return needs can be taken from one place rather than counted again from registers. How RTE-quota admissions and UDISE+ reporting are handled for your school is confirmed during the demo.
- How long does it take to go live?
- It depends on the size of the school and the state of your existing data. We agree a timeline in writing after the demo, covering data migration, configuration and on-site training.
- What happens to our existing data?
- We import student, staff and fee records from your spreadsheets or current system, and you check the imported data before going live. Your school owns its data.
- How much does a school ERP cost in Nagpur?
- Vidyam is quoted per school, based on the modules and the number of students, and the quote is given in writing. Early schools can apply for our Founding Partner Program for founding-partner pricing.
- How many schools use Vidyam?
- We are a new company, incorporated in 2025, and are now onboarding our first partner schools. That is why we run the Founding Partner Program: early schools get priority support and a direct say in what we build next.
Visit us
Meet the team in Nagpur
We would like to meet you before you commit to anything. Email us to book a time at our office, or ask us to come to your school.
Our Nagpur office
Polynexus Technologies Private Limited
Plot No. 148, Besa Road, Near Hanuman Mandir, Opposite NIT Garden, Revati Nagar, Besa
Nagpur, Maharashtra 440037, India
Email: admin@polynexus.in
CIN U62012MH2025PTC448054 · Udyam-registered MSME
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